How much does a property manager cost

How much does a property manager cost

How much does a property manager cost


How much does a property manager cost Property management agencies often charge between $100 and $200 each month. It is typical for them to be paid as a percentage of the monthly rent or as a flat cost. Typical services include assisting in keeping rental properties filled, increasing ROI, and freeing up your time. The cost is determined by the contract type and obligations.

While it is a one-time expenditure, hiring a qualified property manager may increase the value of your rental property asset. A good, professional property manager will keep your rental property occupied (raising your return on investment) while freeing up your important time to focus on expanding your real estate business. 

These two factors must be considered when deciding whether or not to engage a property management for your rental property:

  1. Your property’s operating budget 
  2. The worth of your time

You must decide if it is worth the property management charge to have a third party handle day-to-day property management, or whether you want to DIY and save money.

Rental property managers typically charge a portion of the rent, a fixed fee, or a fee per project.

Management by percentage

A monthly fee of 8%-12% of the monthly rent is commonly charged by property management businesses. If the monthly rent on your rental property is $1,200, the property management charge would most likely be between $96 and $142.

Some property management businesses waive their fees if the property is empty. Some demand a set vacant unit fee or a monthly rent cost with or without a renter. A empty property may necessitate more attention from the management business, especially if the property must be inspected regularly for damage, squatters, or prospective break-ins.

Management on a flat charge 

A flat-fee structure is dependent on the kind of property, square footage, property condition, and management services given.

A good starting point is to budget $100 for flat-fee property management for a single-family house. However, the fees charged by rental providers vary by market. If the rental agency charges a flat cost, get a full list of services included in that fee to verify the property is managed and maintained to your expectations. A less expensive rental management business is not necessarily preferable since, without sufficient pay, they may be less driven to keep the property full or properly kept.

Property management on a project-by-project basis

Property management firms undertake a wide range of tasks. You may choose which of your landlord tasks you want the management business to undertake when you employ on a per-project basis. You may choose to hire a property management business for one-time maintenance work or to handle only specific areas of tenant management. If this is the case, you will be charged separately for each completed job. Fees will vary and will most likely be more per assignment than with a flat fee or percentage-based system.

What is the cost of hiring a property management company?

In general, the fee a rental property management will charge is determined on the level of responsibility you want them to have. Whatever option you pick, be sure you understand how you will be charged and how the costs are structured in your contract.  

Rent received versus rent owed

An important clause in your contract will specify whether the management fee is calculated based on rent received or rent due. Always insist on a contract that states that the rental management business charges are deducted from the actual rent received from renters for the month, not just the amount of rent due. 

With this arrangement, the rental agency must collect rent in order to be paid, which means they should be strongly driven to fill vacancies, respond swiftly to tenant inquiries, and act in your best interest if a renter announces their intention to move out. What’s the bottom line? while you get rental money, you will pay the necessary management charge; but, while the property is unoccupied, you will not. 

What exactly does a property management firm do?

You pay the property manager to promote the property, including advertising, screen tenants, handle leasing, collect rent, handle evictions, and execute routine maintenance in a full-service contract. 

In some situations, property management fees may include costs that are passed on to you, particularly if the company’s percentage-based rates are lower than the industry average. 

The following things may generate pass-along costs:

Account setup costs: This might range from $100 to $300 and covers the time it takes to set up your account. 

Some managers may charge a new tenant placement fee or an incentive for obtaining a tenant to sign a lease. You might be charged anything between 25% and 100% of the first month’s rent. You should not, however, be required to pay additional upfront payments. Rental managers usually charge a first-month rental fee, an upfront fee, or a considerable proportion of the first month’s rent. Unless the management business has extremely minimal or no recurring monthly expenditures, you are unlikely to be charged for all three.

Tenant occupied unit fee: Some property managers only charge when the unit is occupied. If the property is unoccupied, you may not be charged a fee, or the management business may charge a reduced cost for exhibiting and maintaining the property.

A fee of $100 to $200 may be imposed for advertising charges to sell a vacant unit.

Lease renewal charge: A tenant renewal fee of up to $200 may apply. Some property management businesses, on the other hand, charge substantially less or nothing at all.

Vacancy fee: Some property management companies demand a vacancy fee of one month’s rent in ahead. This provides them with the finances they need to spend for advertising and prepare the leasing papers. A vacancy fee also covers any real estate commission paid to the agent who displays the property and finds a renter. Other firms, rather than collecting the vacancy fee upfront, charge roughly $50 per month for an empty property.


A reserve fund charge pays for maintenance services, day-to-day expenditures, and any recurring invoices that you have hired the management business to pay on your behalf. This cost, which might vary between $200 and $500, is continuous. 

Maintenance fee: Some rental management companies have maintenance personnel on staff for turnovers and routine maintenance. You should inquire whether the maintenance charge is included in the monthly rate. There should be no monthly cost if they pass on all such charges. 

Furthermore, your management agreement should include a cap on certain expenses, such as labour rates. Labour rates of $20 to $45 per hour, per worker, plus supplies, are relatively uncommon.

Eviction price: Typically, property managers will charge a fee to serve an eviction notice, engage with attorneys, and attend any court appearances related to the eviction. Expect to pay an hourly charge of $25-$50 per hour, or a flat fee of $200-$500 each eviction, plus court fees.

Unpaid property management fees: Property management businesses, like everyone else, must pay their expenses. If a landlord has a past-due invoice, they may be charged a fee of 1.5% of the invoice amount every month until the debt is paid.

Late payment cost: If landlords pay for property management services late, they may be charged a late fee ranging from 25% to 50% of the amount outstanding.

Bill payment cost: If you have engaged with your property management firm to handle bill payments, such as your mortgage, insurance, HOA, utilities, or other routine home bills, you will be charged a service fee.

Management businesses often collect a fee for a rejected cheque from either the renter or you. This might result in a $35 or higher charge. 

Some landlords choose to conduct physical property management themselves and leave tenant screening and eviction to a management firm. You may pay a one-time commission of 50-100 percent of one month’s rent for a signed 1-year lease under this arrangement, where the property management business has no continuing maintenance requirements.

For a busy property investor, a reputable property management firm might be an excellent answer. They will be in charge of property upkeep and will ensure that your property remains in excellent shape so that any vacancies fill fast. The finest property managers will regularly monitor local rentals in order to capitalise on general rent hikes. This helps your rental property preserve value and appreciate at a rate equivalent to other homes. 

RentSpree is your one-stop rental property management platform, from property search to management. RentSpree can assist you with comparative market study, rent estimation, rental applications, lease signing, tenant payments, and tenant screening, among other things.

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